how to write a professional email
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1,111,111 TRP = 11,111 USD
1,111,111 TRP = 11,111 USD
1,111,111 TRP = 11,111 USD
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Subject Line: Be specific (e.g., “Request for Meeting on Project Timeline”).
Salutation: Use “Dear [Name]” or “Hello [Name]” if informal. For unknown recipients, “Dear Sir/Madam” works.
Opening: State the purpose upfront:
“I hope this email finds you well. I am writing to [request/discuss/share]…”
Body: Keep it concise (2–3 sentences per paragraph):
Provide context: “As we discussed on [date], the project requires…”
Include key details: “The deadline is [date], and I’d appreciate your confirmation by [date].”
Use bullet points for multiple items if needed.
Closing: End politely:
“Thank you for your time. Let me know if you need further details.”
Signature:
“Best regards,”
[Your Full Name]
[Your Position]
[Contact Info]
Word Count Tip: Trim filler words (e.g., “just,” “very”), avoid long sentences, and use active voice.
Example:
Subject: Follow-Up on Marketing Proposal
Dear Ms. Adeleke,
I hope you’re doing well. Following our call yesterday, I’ve attached the revised proposal for your review. Kindly confirm your availability for a follow-up meeting by Friday, August 1.
Best regards,
Tunde Okafor
Marketing Manager